Board of Trustees | Press | Employment | Rent the Museum |
|
Board of Trustees |
||||||||||||||||||||||||||||||||||||||||||||||||||||||||
 | Board of Trustees | Schedule | Meeting agendas | Meeting Minutes | Minutes Archive |
|||||||||||||||||||||||||||||||||||||||||||||||||||||||||
|
Oakland
Museum Of California Board Of Trustees Meeting Minutes Regular Meeting | Annual Meeting ROLL CALL Trustees
Present: Trustees
Excused: Staff Present: Volunteers
Present: Guest Present: 1. CALL TO ORDER/INTRODUCTIONS – Lance Gyorfi Chair Gyorfi called the meeting to order at 4:55 p.m. New board member Matthew Cox and returning board member Timothy Silva where introduced and welcomed. Chair Gyorfi distributed gifts to retiring board members Ophelia Basgal, Kirk Miller, and Jackalyne Pfannenstiel and expressed his appreciation to each for their work and contributions made to the Foundation. On a motion duly made and seconded (Curtis/Washington), the following resolution was unanimously adopted:
2. APPROVAL OF MINUTES – Lance Gyorfi On a motion duly made and seconded (Curtis/DeAtley), the following resolution was unanimously adopted:
3. CHAIR’S REPORT – Lance Gyorfi Chair Gyorfi said it was confirmed at the board conference that the basic strategies established to strengthen audience development, financial strength, and improve collections are correct. It was also agreed to focus on the following: the Capital Campaign/renovation; get a written agreement with the City; look at the performance of exhibits; make revisions of mission, strategy, and tactics; and return to a more stable financial situation. Chair Gyorfi said he is confident the financial situation will improve under the leadership of William Chiasson who chairs the Finance Committee. The same confidence was expressed in Anthony Harris who has agreed to chair the Audience Development Committee. Chair Gyorfi urged trustees to review the draft copy of the Trustees Handbook for it is critical to continue to build relationship with each other and staff. It is also important to continue to build a relationship with the City and to assist in this effort Brian Washington has agreed chair the Government Relations Committee. Lastly, there is a need to improve relationships with donors and supporters. As an aide in helping to keep an eye on critical issues, the following matrix will be used as a guide:
4. EXECUTIVE DIRECTOR’S REPORT – Dennis M. Power Executive Director thanked Ms. Pfannenstiel for her leadership and for moving the reporting process to a new level and said staff is looking forward to working with Mr. Gyorfi who brings with him good organizational skills and a good sense of humor. Since the opening of “What’s Going On?” 150 memberships have been sold at the Admission Desk. The number of school groups attending have been as high as 300 per week but will probably stay at around 200. Attendance for the “Days of the Dead” event was approximately 1,880. Visitor feedback for the “What’s Going On?” has been excellent; however, attendance has been low. It is estimated that only 20,000 to 30,000 visitors will attend the show until closing; the reason for low attendance will be examined. Because of limited funds, the exhibit has had reduced advertising. Eventually there will be an increase in advertising, visitors will be offered discounts to come back to see the show, and group rates will be given. All veterans will be admitted free to the museum on Veteran’s Day. The marketing plan for “What’s Going On?” will be reviewed by trustee Pfeiffer and the Audience Development Committee, and it was also suggested the marketing plan for “What’s Going On” be sent to the entire board. Dr. Power also reported as follows: the plans for the museum renovations are going very well; the contract with the lobbyist, Townsend Public Affairs, was terminated about a month and half earlier than planned; trustees Harrison, Curtis and staff interviewed three architectural firms to work on the CCRC and recommended hiring Michael Willis Architects. The architect will work under the direction of the CCRC project manager Vanir Construction Management. It was requested that a resolution be passed regarding the hiring of Michael Willis Architects as the CCRC architect. On a motion duly made and seconded (McLain/DeAtley), the following resolution was unanimously adopted:
5. FINANCE COMMITTEE REPORT – William Chiasson Trustee Chiasson reported that as of the first two months of the fiscal year there was a $600,000 deficit, which is primarily due to low attendance and the cost of mounting the “What’s Going On” exhibit. The draft management letter from auditor Armanino McKenna focuses on three areas: getting clarity around the City and Foundation relationship; the segregation of duties for the approval of items; and greater clarity of contract approvals and what curators can approve. As stated in “Nonprofit Integrity Act Area of Governance,” a separate committee must be establish to review the auditor’s reports for this task should not be done by the Finance Committee. 6. NOMINATING COMMITTEE REPORT – Daryl Lillie Trustee Lillie submitted the name of Canh Viet Le as candidate to be a member of the Board of Trustees. Several trustees met Mr. Le and said he is intelligent, charismatic, and would be a stellar addition to the board. On a motion duly made and seconded (Lillie/Harrison), the following resolution was unanimously adopted:
Ms. Lillie asked those members who attended the board conference to fill out the distributed board assessment form and asked all to review the draft of the Board of Trustees Handbook. She also said helpful materials can be ordered through BoardSource and had literature on hand for anyone interested. Executive Assistant Dorothy Hood will establish a reading file of BoardSource material. 7. OTHER – Lance Gyorfi Chair Gyorfi said a review of committee compositions will be made and asked that members let him or Daryl Lillie know which committee they would like to serve on. Charles Wollenberg, Professor of History at Vista College, was introduced to give a brief overview of the “What’s Going On?” exhibit. He was a consultant for the exhibit and also has trained the museum’s history docents for many years. Professor Wollenberg said he knew the show would be controversial but believes the museum was right it doing it for it is now time to speak on this issue and bring it into the mainstream. The Oakland Museum of California is the first museum to do something of this magnitude. Also, a small portion of exhibit will travel throughout California. Professor Wollenberg was thanked for providing his insight and for the work he put into bringing the exhibit into fruition. 8 ADJOURNMENT – Lance Gyorfi There
being no further
business Chair Gyorfi
adjourned the meeting at 6:15 p.m. |
|||||||||||||||||||||||||||||||||||||||||||||||||||||||||
| Annual
Meeting ROLL CALL Trustees Present: Trustees
Excused: Staff Present: Volunteers
Present: Guest: 1. CALL TO ORDER/INTRODUCTIONS – Jackalyne Pfannenstiel The Board of Trustees Annual Meeting was called to order at 4:10 p.m. by Chair Pfannenstiel. 2. FINANCE COMMITTEE REPORT – William Chiasson Trustee Chiasson introduced Tom Gard of the Armanino McKenna accounting firm that is currently performing the foundation’s audit. Mr. Gard said the audit is about 95% completed. The Balance Sheet shows that total net assets of $988,027 for fiscal year 2004 are approximately $80,000 more than last year; it is a good sign for assets to be trending upward. Total unrestricted net assets of $2,707,506 are approximately $500,000 less than last year. As indicated on the Income Statement, total revenues for fiscal year 2004 are $8,580,492, which is approximately $1 million higher than the previous year, and contributions have increased about $500,000. However, there is a concern with the negative cash flow of $447,925. Mr. Gard said the audit went well with basically no problems. The Foundation will receive a management letter from Armanino McKenna that will include suggestions regarding the integrating of financial systems, the improvement of internal controls, and establishing procedures for contract approval. Mr. Gard said he would be available to answer any questions after members completed reading the Financial Statement Report. 3. EXECUTIVE DIRECTOR’S REPORT – Dennis M. Power Director Power reviewed some of the highlights of the year: Master Plan
Attendance
Education Department Highlights of Events
Art Department Exhibitions
History Department Exhibitions
Natural Sciences Department Exhibitions
Professional Services Department Projects
Director Power thanked all of the museum’s partners: Oakland Women’s Board; Docents, Museum Services Council, and Visitor’s Information volunteers; Art, History, and Natural Sciences guilds; Latino, African American, and Asian Pacific advisory committees; Mayor Jerry Brown and Oakland City Council; and a special thank you to the Oakland Museum of California Foundation Board of Trustees. 4. CHAIRMAN’S REPORT – Jackalyne Pfannenstiel Chair Pfannenstiel said that she and the other retiring board members, Ophelia Basgal and Kirk Miller, would like to share some their thoughts regarding their time on the board of trustees. Ms. Basgal said that some of the things that stand out for her are the education programs, the passage of Measure G, and the professionalism the members brought to the organization. Ms. Pfannenstiel was thanked for improving the process regarding financial reports. Mr. Miller said there is a tremendous quality and creativity among staff. The staff is first-class and he hopes the city will fully embrace the work of staff. He also welcomed the opportunity getting to know members of the board and praised the leadership of Ms. Pfannenstiel. As Chair, Ms Pfannenstiel said she wanted to improve the managerial and financial process and to more involve the trustees in the process. She acknowledged and thanked the leadership of committee chairs Lance Gyorfi, Melvin Harrison, Christopher Curtis, Richard DeAtley, and Virginia Furth. She also acknowledged retiring members Kirk Miller, who chaired the Audience Development Committee and Ophelia Basgal who chaired the Government Relations Committee. Executive Director Power was acknowledged for his hard work and creativity and skills. Ms. Pfannenstiel passed on to trustees the following suggestions:
5. NOMINATING COMMITTEE REPORT – Daryl Lillie Trustee Lillie requested that members vote on the slate of officers approved by the Nominating Committee. On a motion duly made and seconded (Pfannenstiel/Furth), the following resolution was unanimously adopted:
6. ADJOURNMENT – Jackalyn Pfannenstiel There being no further business the meeting was adjourned at 4:55 p.m. to be followed by the Regular Meeting. Christopher
M. McLain |
|||||||||||||||||||||||||||||||||||||||||||||||||||||||||
 |
|
|
| ©
2004 Oakland Museum of California
|
Credits
|Phone:
510-238-2200 |