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Oakland
Museum Of California Board Of Trustees Meeting Minutes
REGULAR MEETING
NOVEMBER 18, 2004
MUSEUM RESTAURANT
4:00 P.M. – 6:00 P.M.
ROLL CALL
Trustees
Christopher
Curtis, Richard DeAtley, Virginia Furth, Lance Gyorfi, Melvin
Harrison, Jacqueline Kane, John McDonald,
Judith McKee, Christopher McLain, Missy Nelson, Laurence
O’Neil, Dennis Power, Marianne Robison, Margaret
Russell, Katherine McKenney Shea, and Brian Washington
Trustees
Excused:
William Chiasson,
Matthew Cox, Anthony Harris, Harold Jones, Daryl Lillie, Maria
Ochoa, Phyllis Pfeiffer, Timothy
Silva, Mary Perry Smith, and Penelope Wong
Staff
Present:
Jan Berckefeldt,
Dorothy Hood, and Christiaan Klieger
Volunteers
Present:
Michael Coleman,
Lois Corrin, Marilyn Couch, and Mary Reynolds
1.
CALL TO ORDER/INTRODUCTIONS – Lance Gyorfi
Chair Gyorfi called the meeting to order
at 4:10 p.m. and introduced and welcomed
new trustee
Jacqueline Kane.
2.
APPROVAL OF MINUTES – Lance Gyorfi
On a motion duly made and seconded (Curtis/DeAtley),
the following resolution was unanimously
adopted:
RESOLVED,
that the minutes of the October 28, 2004 Board of Trustees Annual
Meeting
is approved
as
mailed.
On a motion
duly made and seconded (McLain/McPhee), the following resolution
was unanimously
adopted:
RESOLVED,
that the minutes of the October 28, 2004 Board of Trustees
Regular
Meeting is approved
as
mailed.
3.
EXECUTIVE DIRECTOR’S REPORT – Dennis M.
Power
Executive Director Power reported the
Days of the Dead exhibit continues
to be popular
and
that all
of the
school class
reservations were filled before the
exhibit opened. Attendance for the
What’s Going On? exhibit has
been increasing a little each week
and it is hoped that total attendance
will reach 30,000, or about half of
what was initially
projected. The Marketing Department
is planning more advertising for
the show and the Audience Development
Committee will work on group sales.
A contract
has been signed with Vanir Construction Management, project manager
for the California
Collection Research
Center, and a draft contract is under
review for Michael Willis Architects.
Trustee Melvin Harrison said construction
cost is estimated to be $3.5 million
plus
soft costs
and
equipment.
Although
the contract with Townsend Public Affairs was ended, the company
has offered
to work pro
bono on behalf
of the
museum for the acquisition of Prop
40 funds. Trustee Margaret Russell
was thanked
for
her assistance
in working with
Congresswoman Barbara Lee’s office
regarding federal funding. 4.
FINANCE COMMITTEE REPORT – William Chiasson
In the absence of trustee Chiasson,
Chair Gyorfi reported that staff
is currently
projecting a shortfall from
the approximately $500,000 surplus
in the approved
2004-2005
budget of approximately
$300,000. Trustee Gyorfi reported
that this shortfall could increase depending
on a number
of variables
that staff
and the Finance Committee are monitoring.
Executive Director Power said staff
is working on cutting
back programs and
also staff time. The guilds are being
asked to help pay for
some costs.
5. AUDIENCE
DEVELOPMENT COMMITTEE - Anthony Harris
In the absence of trustee Harris,
Chair Gyorfi said the committee
is meeting
and will review
the marketing
plan
for exhibitions
and how to increase museum facility
rentals.
6.
NOMINATING COMMITTEE REPORT – Daryl Lillie
In the absence of trustee Lillie,
Chair Gyorfi said the committee
continues to work on the
recruitment of new trustees
and
is also working on the draft
of the Trustees Orientation booklet.
7.
COMMITTEE ASSIGNMENTS REPORT – Lance Gyorfi
Chair Gyorfi said trustee Brian Washington will chair
the Government Relations Committee and Christopher McLain
will chair the new Audit
Committee. Also, trustees O’Neil, Kane, Wong, Curtis, and
Lillie will work on the Strategic Planning Committee. Other committee
assignments are still being reviewed.
8.
DEVELOPMENT/CAMPAIGN COMMITTEE REPORT – Virginia Furth
Trustee Furth said a Campaign Cabinet meeting is scheduled
for December 3, 2004. The Days of the Dead Donor Forum was
successful
and well received; also, work continues with Planned Giving.
9. RENOVATION
LIAISONS REPORTS
Trustee Nelson attended a staff meeting with gallery designers
Gallagher and Associates and was very impressed; the Gallagher
team had some good ideas and listened to everyone. Ms. Furth
invited all members to attend the next meeting with Gallagher
on Friday,
November 19, 2004 from 9:00 p.m. to 2:00 p.m. Trustee Shea
attended the meeting with the Natural Sciences staff and
Gallagher. The
Development Department staff attended a meeting in order
to determine what donors to match up with what Gallagher is
doing.
10. OTHER
In response to trustee Brian Washington’s question about
the timing on Lynne Heinrich’s report, the Executive
Director indicated that the report is scheduled to be available
in January.
11.
ADJOURNMENT – Lance Gyorfi
There being no further business Chair Gyorfi adjourned
the meeting at 4:55 p.m. followed by a staff presentation
regarding
the Baseball
as America exhibit.
Brian Washington
Secretary |
