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Oakland
Museum Of California Board Of Trustees Meeting Minutes
Regular
Meeting
JULY 28, 2005
Restaurant
4:00 p.m.– 6:00 p.m.
ROLL CALL
Trustees
Dale Block,
Susan Chamberlin, Christopher Curtis, Richard DeAtley, Virginia
Furth, Lance Gyorfi, Anthony Harris, Melvin Harrison, Harold
Jones, Daryl Lillie, Chris McLain, Phyllis Pfeiffer, Marianne
Robison, Deborah Roessler, Katherine McKenney Shea, Brian Washington,
Sandra Wolfe, Penelope Wong and Sheryl Wong.
Trustees
Excused:
William
Chiasson, Matthew Cox, Jacqueline Kane, John McDonald and Judith
McKee
Trustees Absent:
Missy Nelson,
Maria Ochoa, Margaret Russell, and Timothy Silva
Staff
Present:
Dennis Power,
Mark Medeiros, Aimee Klask, Ann Spears-Dickson, Deborah Cooper,
Thomas Steller and P. Christiaan Klieger
Volunteers
Present:
Michael
Coleman, Marilyn Couch, Jean Levin, Ginny James, Mary Reynolds
and Helen Tryon
Guests
Present:
Michael
Coleman
1.
CALL TO ORDER/INTRODUCTIONS – Lance Gyorfi
Chair Gyorfi called the meeting to order at 4:15 p.m. and welcomed
staff, volunteers and Katherine Seabrook the representative
from the African American Advisory Committee (AAAC).
2.
APPROVAL OF MINUTES – Lance Gyorfi
June 2005 Board Meeting. Two corrections were made to record.
Deborah Roessler should be identified as a guest and not a
trustee. Also, under the Treasurer’s Report the third
paragraph was corrected to read as follows:
Trustee Furth
said the Development Committee has been reactivated and will
meet quarterly. The committee has not been meeting
because many of the same committee members are on the Capital
Campaign Committee. The budget includes $150,000 in personal
trustee giving, plus an additional $150,000 that must be
raised through Foundation Board member and Development Department
efforts. The Development Committee and department will meet
June 27, 2005 to discuss goals, specific plans and specific
tasks. Chair Gyorfi said it is necessary to raise additional
funds just to cover increases in wages and benefits as well
as programs and exhibitions.
On a motion
duly made and seconded (Wong/Chamberlain), the following resolution
was unanimously adopted:
RESOLVED,
that the minutes of the June 24, 2005 Board of Trustees meeting
is approved as corrected.
3.
CHAIR’S REPORT – Lance Gyorfi
Executive Director Search Status. The chair updated the Trustees
about the executive director search. The job opening has been posted
on the web and other places – closing date is August 26th.
It is expected that the candidates will be short listed for interviews
at a committee meeting on September 15th and then interviewed on
October 17th and 18th. Board members Lance Gyorfi, Anthony Harris
and Sheryl Wong as well as Michael Heyman will be on the selection
committee.
Mission,
Strategy Ad Hoc Update. The ad hoc committee has identified the
mission, strategy and key tactics. Board members were encouraged
to email their suggestions and comments to the Chairman. Mr.
Gyorfi
asked members if the vision and mission statements met their
expectations and were they bold enough. Does the mission describe
what their
view is of the museum’s purpose? Senior Staff, the Multicultural
Council and Affinity Committees will have an opportunity to comment
and react to the proposed vision and mission statements. The mission,
strategy ad hoc update spurred a discussion. Lance Gyorfi encouraged
the board to email comments and suggested that the ad hoc committee
is on target in their attempts and creating mission and vision
statements for the museum. He thanked them for their efforts.
Chair Gyorfi
requested that there be a revision of the bill paying process
in the absence of the Executive Director.
On a motion
duly made and seconded (Pfeiffer/Curtis) the following resolution
was unanimously adopted:
RESOLVED,
that the revised bill paying process Attachment B (revision date
July 12, 2005) of the Renovation Project Controls and Delegation
of Authority Policy is revised to ensure that there are two different
signatures in the bill paying approval process in the absence
of
the Executive Director. This change will be effective August
1, 2005.
On a motion
duly made and seconded (Harris/DeAtley), the following resolution
was unanimously adopted:
WHEREAS,
Dennis Power has served with dedication and distinction as Executive
Director since 1994; and,
WHEREAS, serving in this capacity requires tremendous dedication,
commitment, creativity and leadership; and,
WHEREAS, Dr. Power has served as Executive Director during a
time of both unusual opportunity and as well as challenge; and,
WHEREAS, Dr. Power has responded to this challenge thoughtfully
and effectively, and always in the best interests of the Oakland
Museum of California; and,
WHEREAS, Dr. Power’s leadership as Executive Director has
specifically resulted in: a museum that seeks to build understanding
in our diverse communities of the Bay Area through its innovative
exhibits and educational programs; an overall museum renovation
plan; the creation of a platform to support an unprecedented capital
campaign; continually advancing the mission of the Museum; an enhanced
reputation and recognition that the Oakland Museum of California
is The California Museum and dedication in furtherance of the Oakland
Museum of California’s mission.
NOW, THEREFORE, BE IT RESOLVED, The Trustees of the Oakland Museum
of California gratefully thank Doctor Power for his unselfish
work, and for his unconditional gift of thought, time and energy
on behalf
of the Museum; and,
RESOLVED
FURTHER, The Board offers its very best wishes and lasting friendship
to Doctor Power.
4.
EXECUTIVE DIRECTOR’S REPORT – Dennis Power
Dennis Power thanked Ms. Hernandez, the representative from the
Latino Advisory Committee (LAC) for coming to the meeting.
CCHE
Funding Status. Dr. Power provided the Trustees with an
update on the CCHE grant: Brian Washington developed a license
agreement
that is now with the State and City offices for their review
and approval. It should be approved in about 15 days.
Cannery
Row Model Contract Approval. On a motion duly made and seconded (Curtis/Furth),
the following action, prepared by Dennis
Power, was unanimously adopted:
HISTORY GALLERY
COMPONENT CONTRACT. Dr. Power requested and received approval
for the museum to enter into a contract with
Bill Johnk
in the amount of $10,000 to construct a model of the Hovden
Cannery, a classic Monterey Bay cannery, as part of the reinstallation
of the History Gallery. Funds were approved for this item
to be fabricated
utilizing Measure G funding as this model will be installed
in
the History gallery renovation.
Fall
Exhibition Schedule. Dr. Power reported on the upcoming fall exhibition
schedule. He thanked Phyllis Pfeiffer in
her efforts
of securing a print sponsor (San Francisco Chronicle) for
the Baseball as America exhibition. He also thanked Mark
Medeiros
for the strong
fall exhibition schedule, in particular the traveling exhibition,
Baseball As America.
ONGOING EXHIBITIONS
Plant Portraits: The California Legacy of A.R. Valentien
April 9 - December 4, 2005
Natural Sciences Special Gallery
Presented by the Natural Sciences Department
The Art of Vivika and Otto Heino
July 23 – October 16, 2005
Oakes Gallery
Presented by the Art Department
Points
of View: Selections from the Museum Art Collection
July 3, 2004–September 4, 2005
A selection of contemporary artwork from the museum’s collection
Presented by the Art Department
UPCOMING
EXHIBITIONS
Baseball As America
September 17, 2005 – January 22, 2006
Great Hall
Presented by the History Department
Oakland’s Coach: The Legacy of George Powles
September 17, 2005–ongoing
History Spotlight Gallery
Presented by the History Department
The Latino
Baseball Story: Photographs by José Luis Villegas
September 17, 2005–May 28, 2006
History Special Gallery
Presented by the History Department
CaliVera:
Days of the Dead Altars Remixed
October 12, 2005–December 4, 2005
Art Special Gallery
Presented by the Education Department
Exhibition
rack cards and coasters were distributed. If board members need
any additional marketing department
they were
encouraged to
contact Elizabeth Whipple in the marketing department
[Phone: 238.3402, email: ewhipple@museumca.org].
Dennis Power
presented a heartfelt thanks to the Trustees and thanked them
for their strategic planning, fundraising,
advocacy
for the
museum with elected officials, and networking with
the community. He especially thanked three strong leaders
of the board,
Daryl Lillie, Sheryl Wong and Lance Gyorfi. He emphasized
that the
Trustees’ role
now is as important as that of the OMA in founding the museum and
urged them to complete the California Collections and Research
Center and architectural improvements to the museum and renovate
the galleries. 5.
TREASURER’S REPORT – William Chiasson
Budget Status. Bill Chiasson was excused from the meeting.
Lance Gyorfi informed the board that in September the 2004/05
fiscal numbers should be available for review.
6.
RENOVATION OVERSIGHT COMMITTEE - Lance Gyorfi
CCRC Contract Award Approval. Trustee Chris Curtis
updated the board about the CCRC project. Two contracts are
ready
for signature while two others will have to go out for re-bids.
Mr. Curtis reported that the job will not be delayed and
it should stay in budget.
On
a motion duly made and seconded (Shea/Curtis) the following
resolution was unanimously adopted:
- RESOLVED,
that the Chair of the Board of Trustees is authorized to
sign contract for the CCRC construction renovation as
long as the total of said contracts and moving expenses
do not commit more than the $5.0 million of Board previously
approved Measure G funding.
Discussion
followed about the possibility of the city purchasing the
CCRC
building on Lancaster Street.
7.
WOMEN’S BOARD REPORT – Deborah Roessler
The Women’s Board is busy preparing for the White
Elephant Sale, 2006. The next drop off day for those
who want to donate is August 13, 2005. Workdays in August
are 11,12,13,15,16 and 17. The Women’s Board is
celebrating its 50th year with a luncheon celebrating
the board on the 14th of August.
Ms.
Roessler distributed two checks to the museum. One was
for the amount of $273,900 for Baseball as America the other was $250,000 for the capital campaign. 8.
GOVERNMENT RELATIONS, MOU- Brian Washington
Trustee Washington reported to the Board that the next
step in the MOU process will take place between Chair
Gyorfi and the city administrator at the end of August.
9. CAMPAIGN CABINET- Ginny Furth and Sheryl Wong
The Campaign Cabinet Committee along with the Development
Department distributed handouts (Campaign Cabinet Meeting
Minutes, July 22, 2005; Development Committee, June 27,
2005, Meeting Summary; Ways to Support The Museum, Linda
Larkin; Government and Foundation Grants, Plans for FY
2005-06, Jerry Daviee; Corporate Relations Office Report
And Annual Funding Plan, Ann Spears-Dickson; Membership
Annual Plan and Budget, FY 2005-06, Licia Wells; and
Capital Campaign Prospects). Ms. Wong encouraged Trustees
to read the material and to contact the Development Department
with any information about potential donors or contacts.
Lance Gyorfi commended Linda Larkin, Senior Major Gifts
Manager, for her hard work.
10.
NOMINATING COMMITTEE- Darryl Lillie
Trustee Lillie submitted the name of Richard Edwards for
election to the Board of Trustees. Mr. Edwards previously
served on the board.
On
a motion duly made and seconded (Wong/Harris), the following
resolution was unanimously adopted:
RESOLVED,
that Richard Edwards is elected to the Oakland Museum
of California Foundation Board of Trustees for
a term ending as of the Annual Meeting in October 2008.
10.
ADJOURNMENT – Lance
Gyorfi
There being no further business Chair Gyorfi adjourned
the meeting at 5:50 p.m. to be followed by a reception
for Dennis and Leslie Power.
Brian Washington
Secretary
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