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Oakland
Museum Of California Board Of Trustees Meeting Minutes
Regular
OCTOBER 22, 2005
HYATT MONTEREY – GROVE ROOM
10:00 a.m.– 11:30 a.m.
ROLL CALL
Trustees
Dale Block, Susan Chamberlin, Christopher Curtis, Richard DeAtley,
Virginia Furth, Lance Gyorfi, Anthony Harris, Harold Jones, Jacqueline
Kane, Daryl Lillie, Judith McKee, Christopher McLain, Missy Nelson,
Phyllis Pfeiffer, Marianne Robison, Deborah Roessler, Katherine
Shea, Sandra Wolfe, and Sheryl Wong
Trustees
Excused:
William Chiasson, Matthew Cox, Richard Edwards, Melvin Harrison,
John McDonald, Maria Ochoa, Margaret Russell, Timothy Silva,
Brian Washington, and Penelope Wong,
Staff
Present:
Mark Medeiros
1.
CALL TO ORDER/INTRODUCTIONS – Lance Gyorfi
Chair Gyorfi called the meeting to order at 10:13 a.m. A quorum
was present with 19 of 29 Trustees in attendance.
2.
APPROVAL OF MINUTES – Lance Gyorfi
Corrections were made as follows: Under No. 6 Renovation Oversight,
the word “pylons” was corrected to “purlins,” and
under No. 11 Committee Gala the second paragraph third sentence
should begin: “Through the efforts of Trustee Chiasson,
Tom Kalinske, CEO of Leapfrog, has agreed…”
On a motion duly made and seconded (Shea/DeAtley), the following
resolution was unanimously adopted:
RESOLVED, that the minutes of the September 22, 2005 Board of
Trustees meeting are approved as corrected.
3.
CHAIR’S REPORT – Lance Gyorfi
With respect to the Executive Director search Chair Gyorfi noted
that the Selection Committee has been working effectively and
that the number of candidates had been narrowed to three. Two
are from outside the Bay area. Trustee Pfeiffer asked if the
Committee was confident that all would accept if offered the
position. Response was that all three are excellent candidates
and the Committee is confident at least one will accept. The
candidates will meet with stakeholders in mid-November and in
the interim the Committee is following up with reference checks
on specific issues and solicitation of leadership philosophies
and ideas from candidates.
The MOU is still not finalized, as a couple of issues remain,
but Chair Gyorfi believes we are “close.”
The November 17 Board of Trustees meeting will include the
audit presentation, as noted in the annual meeting, and will
also include
a presentation by Cavagnero and Willis, architects for the
renovations. Trustees are encouraged to attend this important
meeting.
The AdHoc Committee chaired by Trustee Kane has developed a
new strategic plan framework, with greater specificity. The
three
areas of audience development, enhanced collections and financial
strength remained unchanged. The mission and vision components
of the plan will be discussed in the afternoon workshop.
In a brief discussion of the collections move into the new
California Collections and Research Center Chair Gyorfi
noted that the Capital
Campaign would look for in-kind donations to assist this
effort and Trustees should be alert to opportunities and
make recommendations
to the CC Committee. De-accessioning will take place prior
to the move, and staff is reviewing items already.
4.
EXECUTIVE DIRECTOR’S REPORT – Mark Medeiros
Acting Director Medeiros distributed copies of El Coraz_n de la
Muerte, Altars and Offerings for Days of the Dead, celebrating
ten years of altars created at the museum.
Upcoming exhibits include “Aftershock,” which will
coincide with the 100th anniversary of the 1906 San Francisco earthquake,
and the Disney exhibit, which celebrates the 50th anniversary of
Disneyland. Media station KPIX has pledged $125,000 in marketing
support for “Aftershock,” and the California Earthquake
Authority has also pledged $250,000 for marketing this exhibit.
This will be the only comprehensive earthquake commemoration exhibit
in the Bay area. The Disney exhibit will be coming to the Museum
of California from the Ford museum in Greenfield, and will be amplified
with locally relevant material. Trustee Harris asked if there were
specific milestones or benchmarks for a “go/no go” decision
on exhibits. Not specifically. Trustee Jones inquired if there
would be an education component. Answer is that the CEA will be
emphasizing preparedness in their marketing materials. Trustee
Wolfe asked if there were any data about the spillover effect of
visitors to special exhibits into the other galleries. Answer is
he will look into a means of analyzing that, as number of visitors
to each gallery is tracked. Trustee Curtis inquired if engineering
and construction firms had been approached about funding “Aftershock.” Good
suggestion; development will follow up.
The CCHE grant is assured. The only item of discussion
is whether the funds will come directly to the
Foundation is the CCHE is
satisfied with the license agreement with the City or whether
they will go
through the City Treasury. In the latter case the City has
assured Acting Director Medeiros that they will
not take an administrative
fee.
5. TREASURER’S REPORT – Mark Medeiros
As noted in the annual meeting, the move of William Milny
from the museum to the city’s Revenue Division,
and Ambrus Reese’s marriage and leave delayed
completion of the reporting process. Presentation
of the report is deferred to the November 17 Board
of Trustee’s meeting.
6.
NOMINATING COMMITTEE REPORT – Daryl Lillie and Judy
McKee
The Committee distributed a list of all Trustees
and their remaining terms. There are currently 29 trustees,
so there is room to expand the Board. Each Trustee was encouraged
to bring at least one potential candidate to the Committee.
The proper procedure is to bring the suggested candidate’s
name and information to the Committee, and let them review
and make contact, to alleviate any false expectations. Chair
Gyorfi noted that we were looking for a diverse Board in
the full spectrum of diversity, while maintaining at least
a 40% “financially strong” percentage of Trustees.
There were a number of suggestions of types of candidates,
which the Committee noted.
7.
WOMEN’S BOARD REPORT – Deborah Roessler
The monthly meeting of the Women’s Board
was held October 12, and two grants were approved: $36,250
for “The Art of Seeing” and $31,080 for the
annual Wildflower show. Trustee Roessler noted that Mayor
Jerry Brown had proclaimed November 9, 2005 as Oakland
Museum Women’s Board Day in Oakland. The next drop-off
day for the WES is November 12 from 9:30 am to 12.
8. GALA COMMITTEE – Dale Block
Trustee Block reported that part of the museum will become
a “dreamscape” for the Gala event. The ‘save
the date’ card has already gone out. The committee
is still seeking a lead sponsor. About 700 invitations
will go out asking invitees to join the Honorary
Gala Committee. Trustees will be asked to write personal
notes on invitations to people they know. Based on
past experience most of the tables should sell based
on this invitation. As to questions about the expense
of the high quality invitation, Trustee Block noted
that the Port of Oakland covers the cost of the invitations
and is credited for this support.
9.
ADJOURNMENT – Lance
Gyorfi
There being no further business Chair Gyorfi adjourned
the meeting at 11:57 am.
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Brian
Washington
Secretary
Susan
Chamberlin
Secretary
Pro tem
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